This privacy notice relates to the personal data processed by the Office of John Glen MP, Member of Parliament for Salisbury, in relation to casework and policy queries.
Who is the Data Controller?
The Data Controller is John Glen MP, Member of Parliament for Salisbury.
What does the Office do?
The office discharges the duties and functions of an elected Member of Parliament. As part of this work, we conduct constituency casework and respond to policy queries, for which we must process personal data of our constituents. We also manage a small, non-political mailing list for the purpose of sending John Glen MP’s electronic newsletter and information about upcoming advice surgeries.
How do we process data?
This office processes constituents’ data under the lawful basis of public task. In instances where this lawful basis is not sufficient and explicit consent is required, a member of the office will contact you to establish your consent. We are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
Will we share your data with anyone else?
If you have contacted John Glen MP about a personal or policy issue, we may pass your personal data on to a third party in the course of dealing with you, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on. Due to the split nature of John Glen MP’s work as the Member of Parliament for Salisbury and Economic Secretary to the Treasury, it may be necessary to share data with HM Treasury and the Private Office of the Economic Secretary to the Treasury. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only for the basis upon which they were originally intended. When they no longer need your data to fulfil this service, they will dispose of the details in line with our procedures.
We will not share the personal information of members of the John Glen MP Mailing List or those in receipt of our E-Newsletter.
In any case, we will not use your personal data in a way that goes beyond your reasonable expectations in contacting us.
For how long will you keep my personal data?
Unless specifically requested by you, our office will hold your personal data for no longer than one parliamentary term, or five years, whichever is shorter. Casework and policy queries are often revisited to provide the best service and representation for constituents, from whom we may continue to receive correspondence. Therefore, we feel it is reasonable for an elected representative to hold personal data for the duration of a parliamentary term. Following an election, we will retain personal data for a further three months, during which time constituents can contact us to ask that we retain their data.
What rights do I have to my personal data?
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
- Right of access – you have the right to request a copy of the information that we hold about you.
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
- Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
- Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
- Right of portability – you have the right to have the data we hold about you transferred to another organisation.
- Right to object – you have the right to object to certain types of processing, such as direct marketing.
- Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
- Right to judicial review – if our office refuses your request under rights of access, we will provide you with a reason why. You have the right to complain.
How can I contact somebody about my privacy?
You can get in touch with our office by letter, email, or telephone using the contact details on this website.
Please note that we will ask for identification should you choose to exercise any of the above rights in relation to personal data we hold.